Disciplinary Checks/Dean's Certification Forms
Current/Former Students:
If you would like to know what is contained in your disciplinary record, please complete the OSSJA Records Request and select the first option "Informal summary of my education record" in the Records Requested section.
Dean's Certification/Disciplinary Standing Forms:
- If you need a disciplinary form to be completed, be sure to complete and sign any section (usually at the top) that says “for the student” or “to be completed by the student” before submitting to our office.
- Please complete our OSSJA Dean's Certification Request and select the second option "Completion of Dean's Certification Form” in the Records Requested section. Be sure you included the school name and the email where it should be sent and attach the form to be completed.
- If there is a section or questions of the form that ask about academic performance or enrollment information, please complete one of the following options:
- OUR: The Office of the University Registrar (OUR) no longer completes the College Report for the Common Application or any other transfer report, but the UC Davis official academic transcripts contain the information requested. A Transfer Letter (PDF) confirms the change. Students may send this letter to the institution(s) of their choice, along with their transcript.
- Academic Advisor: You may contact your major advisor or a Dean's Office advisor to complete the academic section and forward to ossja@ucdavis.edu, if applicable.
- Our office can only answer disciplinary questions, then will send the form directly to the requesting institution.
Our office generally strives to respond within 3-7 business days. If you have any questions, please call the OSSJA office (530-752-1128) or email us (ossja@ucdavis.edu).
Investigators:
If you are completing a disciplinary/background check on a current or former UC Davis student, please provide either our FERPA/Release of Information Form, or another comparable Release of Information form, signed by the current/former student, through email (ossja@ucdavis.edu) or fax (530-754-6195 - redact SSNs, as our fax routes through email). Please be sure to provide your preferred method of receiving our response, as well as a contact number in case we have any issues locating the record.
Our office generally strives to respond within 3-7 business days. If you need the information by a deadline, please include that in your email, so we can do our best to accommodate it. If you have any questions, please call the OSSJA office (530-752-1128) or email us (ossja@ucdavis.edu).
Edited 4/16/2024 by MLA