If you suspect academic misconduct on any graded work that a student submits, you may talk with the student about your concerns, but you are not required to do so. If you do speak with the student and continue to believe that cheating or plagiarism occurred, don't let the student dissuade you from reporting the incident to OSSJA. You may need to remind the student that reporting academic misconduct is one of your responsibilities under our Code of Academic Conduct. Whether to inform the student (either directly or via email) that you have referred him/her to OSSJA, is also up to you.
If you are unsure whether to report a particular incident, feel free to call our office (530-752-1128) to consult with a Judicial Officer. Ultimately, whether you refer the student to OSSJA or not is your decision.
Before You Submit a Report
The more evidence you submit to support the report, the more likely it is that the student will admit to the misconduct if in violation. While this requires more time at the front-end of a referral, in the end it saves time by reducing the number of meetings and emails necessary to resolve the issue and by reducing the possibility that the case will need to be referred on to a formal hearing. Additionally, if the case does need to go on to a formal hearing, you will already have done most of the work necessary to prepare the case. Tips:
- Be sure to include a brief description of the suspected misconduct, the accused student's name and student ID#, and your name and contact information.
- If you or your TAs saw suspicious conduct, have each witness write up a statement of what he/she observed and add that to the report.
- If you have collected unauthorized materials, retain and review the notes/books/devices to see if they contain information relevant to the subject of the exam. Talk to OSSJA about whether any books or electronic devices must be returned to the student before he/she meets with OSSJA.
- Review suspect exams for evidence of cheating (examples: a correct answer with insufficient or no supporting work; a pattern of identical, wrong answers with the student sitting next to them; the correct answers for the other version of the exam; etc.)
- Please retain a copy of all documents submitted to OSSJA.
Submitting a Report
Reports of academic (or social) misconduct may be sent to OSSJA by any of the following means:
1. Online Reporting
Online reporting is encouraged. Once you have submitted a report, you will see a confirmation screen indicating that your report was successfully submitted to OSSJA. You will then receive an email with an assigned case number unique to your case.
2. Emailed, Mailed or Delivered to OSSJA
Alternatively, reporting parties may:
- Email us: firstname.lastname@example.org
- Mail it: OSSJA / 3200 Dutton Hall / UC Davis / One Shields Avenue / Davis, CA / 95616
- Deliver it: OSSJA / 3200 Dutton Hall
Edited on 10/24/2017 by slh